Separate copies of the Legal Persons LP Fit and Proper FAP Statement must be submitted on behalf of the applicant, and every corporate entity or trust:

1. Controlling the applicant (including joint control)
2. Directly or indirectly holding 20% or more of the ownership interest or voting rights in the applicant

The statement must be completed by an authorised representative of the legal person.

The statement must be initialled on every page and signed in the presence of an independent Commissioner of Oaths (or a Notary Public, if signed outside Namibia), together with certified supporting documents evidencing all information provided in the statement, including:

1. If the entity is a corporate entity or trust – original certified copies of the entity’s Certificate of Incorporation, Memorandum of Association and Articles of Association or Founding Statement or Trust Deed and/or any other instrument constituting or defining the constitution of the entity/trust
2. Original certified copies of documents disclosing and providing Proof of the Source of Funds that will be used as the start-up capital or to otherwise fund the applicant

The Natural Persons NP Fit and Proper FAP Statement is to be completed by all natural persons:

1. Directly or indirectly holding 20% or more of the ownership interest in the applicant
2. Directly or indirectly controlling the applicant
3. Appointed/proposed to be appointed as a director or chief executive officer of the applicant
4. Appointed as a director or trustee of any entity directly or indirectly holding 20% of more of the ownership interest in the applicant
5. Who are trust beneficiaries of any trust directly or indirectly holding 20% of more of the ownership interest in the applicant

The statement must be initialled on every page and signed in the presence of an independent Commissioner of Oaths (or a Notary Public, if signed outside Namibia), together with certified supporting documents evidencing all information provided in the statement, including the person’s:

1. Up-to-date Curriculum Vitae
2. Original certified copy of Identity Document/Passport
3. Original certified copy(s) of Certificate(s) of Conduct (not older than 12 months). The Certificate(s) of Conduct must be from all jurisdictions the person lived in the past 10 years
4. Original certified copies of Academic Qualifications
5. Original certified copies of Reference Letters or Certificates/Letters of Service
6. Signed Declaration of Interests

The Trustees Legal Persons LP Fit and Proper FAP Statement must be submitted on behalf of the Trustee appointed in terms of section 20 of the Act and every corporate entity or trust directly or indirectly holding ownership interest of twenty percent or more in the applicant.

The statement must be completed by an authorised representative of the legal person.

The statement must be initialled on every page and signed in the presence of an independent Commissioner of Oaths (or a Notary Public, if signed outside Namibia), together with certified supporting documents evidencing all information provided in the statement, including:

1. If the entity is a corporate entity or trust – original certified copies of the applicant’s Memorandum of Association and Articles of Association or Trust Deed and/or any other instrument constituting or defining the constitution of the corporate entity/trust
2. Original certified copies of documents disclosing and providing Proof of the Source of Funds that will be used as the start-up capital or to otherwise fund the applicant

The Natural Persons NP Fit and Proper FAP Statement is to be completed by all natural persons who may be controlling or participating, directly or indirectly, in the directorship, management or operation of the Trustee. This includes:

1. All natural persons with the ability to control the legal person and/or dismiss or appoint those in senior management positions
2. Those individuals holding more than 20% of the shares or voting rights
3. Those individuals who hold senior management positions 
4. Trustees and beneficiaries of trusts

The statement must be initialled on every page and signed in the presence of an independent Commissioner of Oaths (or a Notary Public, if signed outside Namibia), together with certified supporting documents evidencing all information provided in the statement, including the person’s:

1. Up-to-date Curriculum Vitae
2. Original certified copy of Identity Document/Passport
3. Original certified copy(s) of Certificate(s) of Conduct (not older than 12 months). The Certificate(s) of Conduct must be from all jurisdictions the person lived in the past 10 years
4. Original certified copies of Academic Qualifications
5. Original certified copies of Reference Letters or Certificates/Letters of Service
6. Signed Declaration of Interests

In terms of the Financial Intelligence Act, 2012 (Act No. 13 of 2012) (FIA), NAMFISA has an obligation to supervise, monitor, and enforce compliance with the provisions of FIA in respect of all Accountable Institutions (AIs) supervised by it.

In light of the above and in addition to the submission of the LP & NP FAP Requirements Forms and Proof of Source of Funds (and the supporting documents), the following should be complied with when applying for registration:

1. Compliance Officer Appointment: Appoint a Compliance Officer, who will act as the primary point of contact for all regulatory and anti-money laundering compliance matters;
2. Financial Intelligence Center (FIC) Registration Form: Complete and submit the Financial Intelligence Centre (FIC) Registration Form as part of the application for registration;
3. FIA Compliance Program: Submit a FIA Compliance Program as part of the application for registration, ensuring alignment with the latest guidelines.