About
- We promote a safe and stable environment for consumers and ensure the promotion of fair treatment and protection of consumers and thereby building trust and confidence within the microlending industry.
What We Do
Streamlined compliance for success
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Amendment of Regulations Relating to Penalties Payable for Non-compliance with Microlending – Act 2018 |
October 14, 2022 | 330.74 KB | Download |
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Regulations Relating to Maximum Penalty Interest Chargeable by Microlenders |
October 15, 2018 | 192.45 KB | Download |
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Regulations relating to Penalties Payable for Non-compliance with Microlending – Act 2018 |
December 23, 2020 | 196.94 KB | Download |
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Circular – Complaints Handling Procedure 1 |
December 20, 2023 | 261.33 KB | Download |
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Circular – MLR 1 Return |
November 5, 2020 | 205.94 KB | Download |
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Circular – Penalty Regulations |
January 22, 2021 | 491.44 KB | Download |
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Circular – Standards Issued under the Microlending Act |
November 22, 2018 | 273.60 KB | Download |
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Circular – Submission of Quarterly Financial and Statistical Returns and Levy Payments |
February 9, 2018 | 1.48 MB | Download |
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Directive – Conflict of Interest 1 |
July 10, 2023 | 245.56 KB | Download |
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Directive – Interpretation of Principal Debt and Finance Charges |
March 8, 2021 | 619.92 KB | Download |
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Cautionary Notice Regarding (Quick Bucks Investments CC and Stellar Group Pty Ltd) |
May 22, 2024 | 166.33 KB | Download |
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What is a bid securing declaration?
- A bid securing declaration is an undertaking in writing that a bidder will not withdraw the bid or reject to sign the contract.
Does the display of the procurement plan on the Public Entity’s website affect the confidentiality of the procurement process?
- The display of the procurement plan does not affect the procurement process since the award of contract is not only based on price but follows the evaluation criteria stated in the bidding document. The bidders will still be subjected to competition to determine the best offer.
Is advance payment permissible? This is normal practice for certain types of consultancy.
- Payment terms to a contract should be clearly prescribed as per the conditions in the bid document and the contract.
What is Procurement Policy Unit’s (PPU) mandate?
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- Ensuring that procurement procedures established under the Act are complied with;
- Monitoring the procurement system and reporting on its overall functioning;
- Initiating public procurement policy;
- Assisting in the implementation and operation of the public procurement system by:
- preparing and distributing manuals and standard tender documents
- providing advice and assistance to procuring entities, and develop, promote and support training and professional development of staff involved in procurement
What do we do about tenders which arrive 2 minutes late and all bidders present agree to accept the late tender?
- Any late tenders submitted after the deadline date or time should be rejected in line with the Invitation to Tender. It is expected that Public Entities comply with the Act at all the stages of the procurement process.
What regulations apply to NAMFISA procurement?
- All of NAMFISA’s procurement activities are governed by the Public Procurement Act, Act 15 of 2015 and Regulations, as amended, the Code of Good Practice, all Directives issued by the Ministry of Finance and NAMFISA’s Procurement Policy. For further information on public procurement please visit the Policy Unit portal on the Ministry of Finance website.
How long does it take to complete a bid proposal?
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It is difficult to say, but start preparing your responses to the bid specification as soon as you can. You may need to obtain certain information and documents from other government agencies, which can take time. Which documents should be attached? Read the bid specification carefully to see which documents are required.
The following documents are generally required as mandatory:- A copy of the company’s certificate of registration issued by the appropriate official agency, which in Namibia is the Companies Registration Office at the Ministry of Industrialization, Trade and SME Development and or BIPA (Business and Intellectual Property Authority;
- Certificate of VAT registration as well as a valid original Good Standing Certificate from Inland Revenue at the Ministry of Finance. This applies to all Namibian companies. Equal or equivalent documents are required for foreign companies;
- Original and valid Good Standing Certificate from Social Security Commission (SSC);
- Valid (certified copy) Affirmative Action Compliance Certificate, proof from Employment Equity Commissioner that bidder is not a relevant employer, or exemption issued in terms of Section 42 of the Affirmative Action Act, 1998;
- have a certificate indicating SME Status (for Bids reserved for SMEs).
Who should I approach if I have questions about the bids?
- Questions must be submitted in writing. Each bid states the contact person and where questions should be sent. You will find a final deadline for questions which is usually fourteen (14) days before the deadline of the bid submission closing date.
How can I find out what questions have been submitted by others?
- A report detailing relevant questions, answers and clarifications for each separate procurement is published on the website.
Does the bid invitation include all the information I need?
- The questions and answers that are published on the website provide important additional information to that contained in the bid invitation, so it is important to read the information published there.
How do I find out the outcome of a procurement process?
- When NAMFISA has made a decision of award, all bidders will receive a notice for award. The notice contains the details of the successful bidder and the bid price. The Notice for Selection of Award is issued by way of e-mail to the bidders, by notice on the Government E-GP portal and the NAMFISA website.
Can a bidder appeal the decision to award a contract by a Public Entity?
- In terms of Section 59 of the Public Procurement Act 15 of 2015, a bidder or supplier may, as prescribed, apply to the Review Panel for the review of a decision or action taken by the Public Entity. I think we could also include something about the bidder first requesting NAMFISA to reconsider their decision before applying to the Review Panel. A Bidder who is dissatisfied by a decision of award may in writing request NAMFISA/ the Public Entity to reconsider its decision of the award together with the grounds for such reconsideration request. If the Bidder is still aggrieved by the decision after such reconsideration, it may in terms of Section 59.
Can we request for a public opening of a Request for Quotation that requires technical evaluations?
- No. Bids will be opened internally by the Public Entity immediately after the closing time. However, a record of the Quotation Opening stating the name of the bidders, the amount quoted, the presence or absence of a Bid Security/Bid Securing Bidder Declaration, will be posted on the website of the Public Entity and available to any on request within three working days of the Opening. The Public Entity shall have the right to request for clarifications in writing during evaluation.
Is it a compulsory requirement to have the Bidding document initialed on each page?
- No, only pages of the Bid where entries or amendments have been made shall be initialed by the person or persons signing the bid.
Where can the people or organisations report procurement matters that they deem is not in compliance with the Act?
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- The Chief Executive Officer
- NAMFISA
- Toll-free Number (0800 222 333)
- Email: namfisa@tips-off.com
Or
- PPU – Tel: +264 (61) 209 9413, Ministry of Finance, Head Office, Moltke Street,
- Private Bag 13295, Windhoek, Namibia
- ACC – C/o Mont Blanc & Groot Tiras Str. Eros
- PO Box 23137, Windhoek
- Email: Acting Head Mrs. Justine Kanyangela: jnamukwambi@accnamibia.org
- Tel: +26461 4354000
Can bidders submit certified copies of the Section 50(2) Documents?
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Bidders and suppliers can submit valid original documents or valid certified copies of an original document as certified by a Commissioner of Oath appointed in terms of the Justice of the Peace and Commissioner of Oaths Act, 1963 (Act No. 16 of 1963) as amended and as per the directive issued by the Minister of Finance on 29 August 2019. Bidders and suppliers may not be disqualified for submitting valid certified copies.
Why should my business remain encouraged to participate in public procurement?
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The Public Procurement Act has objectives as stipulated in Section 2 which are to promote integrity, accountability, transparency, competitive supply, effectiveness, efficiency, fair-dealing, responsiveness, informed decision-making, consistency, legality and integration.
- the job creation for Namibian citizens;
- the empowerment of Namibian registered small and medium enterprises, women and youth by creating economic opportunity for them and enhancing their participation in the mainstream economy;
- sourcing of goods manufactured, mined, extracted or grown in Namibia and local services and labour, including local entrepreneurial development; and
- preferential treatment in the allocation of procurement contracts to –
- Namibian registered small and medium enterprises.
- Namibian registered joint venture business.
- Categories of Namibian manufacturers, suppliers, contractors and service providers.
- Namibian registered entities that promote the protection of the environment, maintain ecosystems and sustainable use of natural resources.
- Namibian natural persons or categories of persons, including persons who have been, economically or educationally disadvantaged by past racial discriminatory laws or practices.
Furthermore, the Act aims for Public Procurement to contribute to:
These objectives should encourage all businesses in Namibia to offer their goods and services to government to support the government to achieve the objects of the Act.