Medical Aid Funds

About

  • Medical Aid Funds are registered and regulated in terms of the Medical Aid Funds Act, 1995 (Act No. 23 of 1995) (“the Act”).

    In terms of the Act, a “fund” is any business conducted under a scheme designed to provide financial or other assistance to members and their dependants for medical expenses, excluding schemes established through insurance policies.
Application Process

Registration Process

  • To submit any applications to NAMFISA, an applicant must:
    1. Apply to create a profile on NAMFISA Online
    2. Apply to reserve the proposed entity name
  • Complete the Application for Registration Form on NAMFISA Online (ERS)
  • Once the applicant’s profile has been created, they will be granted access to an Application for Registration Form on NAMFISA Online (ERS).

    This online form must be fully completed and submitted.

    NB: If submitted successfully, the status of the form will change to “pending approval”.
  • Submit the hard copy application form and all the supporting documents to NAMFISA
  • Once the Applicant for Registration Form is successfully submitted on NAMFISA Online (ERS), the applicant must submit the hard copy application form and all the supporting documents to NAMFISA.

Application Requirements

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    A medical aid fund may not change the name under which it is registered without the prior written consent of the Registrar.

    An application for the permission of the Registrar to change the name of a registered fund as required by section 25(3) of the Act, shall be submitted to the Registrar in writing and shall be accompanied by the fee prescribed in Annexure 1 of the Regulations for such an application.

    Requirements:

    1. Letter notifying NAMFISA of the change
    2. Board resolution for name change
    3. Rule amendment
    4. Proof of payment of the prescribed fee
    5. Effect the change on NAMFISA Online (ERS) by completing and submitting a “Change Fund Name” Form
    6. Submit the hard copy application and all the supporting documents to NAMFISA Reception, Upper Ground Floor, 51 -55 Werner List Street, Gutenberg Plaza, Windhoek or email it to licensing@namfisa.com.na
    7. Return of original licence in old name upon collection of new licence (if the original licence has been lost, a police declaration to that effect must be submitted)

    A medical aid fund must inform NAMFISA should the address of its principal place of business change.

    Requirements:

    1. Letter notifying NAMFISA of the change
    2. Effect the change on NAMFISA Online (ERS) by completing and submitting a “Change Society Name” Form
    3. Submit the hard copy application and all the supporting documents to NAMFISA Reception, Upper Ground Floor, 51 -55 Werner List Street, Gutenberg Plaza, Windhoek or email it to licensing@namfisa.com.na

    A medical aid fund must inform NAMFISA should its contact details or that of its trustees, principal officer or auditor change.

    Requirements:

    1. Letter notifying NAMFISA of the change
    2. Effect the change on NAMFISA Online (ERS) by completing and submitting a “Change Fund Details” Form (the contact details of a trustee must be updated by completing and submitting a “Add/Remove/Update Trustee” Form
    3. Submit the hard copy application and all the supporting documents to NAMFISA Reception, Upper Ground Floor, 51 -55 Werner List Street, Gutenberg Plaza, Windhoek or email it to licensing@namfisa.com.na

    Requirements:

    1. Letter notifying NAMFISA of the change
    2. Effect the change on NAMFISA Online (ERS) by completing and submitting a “Change Fund Details” Form
    3. Submit the hard copy application and all the supporting documents to NAMFISA Reception, Upper Ground Floor, 51 -55 Werner List Street, Gutenberg Plaza, Windhoek or email it to licensing@namfisa.com.na

    Whenever a medical aid fund has appointed a new principal officer, the trustees shall within 30 days from such appointment notify the Registrar thereof in writing.

    See section 32 of the Medical Aid Funds Act.

    Requirements:

    1. Letter notifying NAMFISA of the appointment
    2. Resolution from the Board of Trustees on the appointment of the principal officer
    3. Appointment Letter
    4. A Declaration made Under Oath of the principal officer’s affiliation or non-affiliation with the fund administrator or any of its employees and/or management, or any of its affiliated entities in whatsoever manner
    5. Fit and Proper (FAP) Statement
    6. Up-to-date Curriculum Vitae
    7. Original certified copies of Identity Document/Passport
    8. Original certified copy of the Certificate(s) of Conduct (not older than 12 months). The Certificate(s) of Conduct must be from all jurisdictions a person lived in the past 10 years
    9. Original certified copies of Academic Qualifications
    10. Original certified copies of Reference Letters or Certificates/Letters of Service
    11. Signed Declaration of Interests
    12. Effect the change on NAMFISA Online (ERS) by completing and submitting a “Change Society Details” Form where the above-mentioned documentation must be uploaded
    13. Submit the hard copy application and all the supporting documents to NAMFISA Reception, Upper Ground Floor, 51 -55 Werner List Street, Gutenberg Plaza, Windhoek or email it to licensing@namfisa.com.na

    A medical aid fund must inform NAMFISA of every appointment or resignation of a its trustees.

    Requirements:

    1. Letter notifying NAMFISA of the change
    2. Fit and Proper (FAP) Statement
    3. Up-to-date Curriculum Vitae
    4. Original certified copies of Identity Document/Passport
    5. Original certified copy of the Certificate(s) of Conduct (not older than 12 months). The Certificate(s) of Conduct must be from all jurisdictions a person lived in the past 10 years
    6. Original certified copies of Academic Qualifications
    7. Original certified copies of Reference Letters or Certificates/Letters of Service
    8. Signed Declaration of Interests
    9. Effect the change on NAMFISA Online (ERS) by completing and submitting a “Change Fund Details” Form where the above-mentioned documentation must be uploaded
    10. Submit the hard copy application and all the supporting documents to NAMFISA Reception, Upper Ground Floor, 51 -55 Werner List Street, Gutenberg Plaza, Windhoek or email it to licensing@namfisa.com.na

    A medical aid fund must inform NAMFISA of the appointment or resignation of its auditor.

    Requirements:

    1. Letter notifying NAMFISA of the change
    2. Letter from new auditor accepting the appointment
    3. Original certified copy of the valid Good Standing letter of the new auditors from the Public Accountants’ and Auditors’ Board (PAAB)
    4. Effect the change on NAMFISA Online (ERS), by completing and submitting a “Change Fund Details” Form
    5. Submit the hard copy application and all the supporting documents to NAMFISA Reception, Upper Ground Floor, 51 -55 Werner List Street, Gutenberg Plaza, Windhoek or email it to licensing@namfisa.com.na
    • See section 37 of the Medical Aid Funds Act regarding the voluntary or automatic dissolution of a medical aid funds.
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